Reduce the Cost of Employee Absenteeism

Reduce the Cost of Employee Absenteeism

time and attendance tracking

Employee absenteeism is a challenge for virtually all companies. For some, the reliance on employees and cost of absences is far greater than others. But the actual cost of employee absenteeism is very difficult to put a number on for most organizations. Not only the expense, but the disruption affects the organization on many levels, including:

  • Administrative time and delay in finding replacements.
  • Added workload on coworkers and supervisors.
  • Negative impact on culture and productivity.
  • Negative customer service experiences, quality and performance.
  • Increased wages and overtime for employees who fill in.
  • Administrative time in reconciling hours, time off and deviations.


Even with this brief, informal list, perhaps it’s no surprise why employee absenteeism can quickly become grounds for discipline and termination.

Combatting the Cost of Absenteeism

So how can employers combat the severe cost of absenteeism? Historically, employer have accepted this cost as an unavoidable part of doing business. While this is true to an extent, the technology and tools to improve the problem have simply been lacking for employers. Today, this has changed with the evolution of employee scheduling software and timekeeping software. These two platforms, whether individually or when combined, dramatically improve tracking, cut hours of administration each pay period, and minimize the many sources of costs related to absences.

If you’re not currently using a HR software or HCM suite that includes both time and labor as well as a modern employee scheduling solution, then you’re administrative and labor expenses are likely higher than necessary. Changing this, however, can have a very positive effect on both profitability and productivity.

Convenience Leads to Accountability  

For many organizations, employee accountability is an issue. In some cases, the company’s handbook and attendance policy may fall short of clear expectations. In other cases, company culture and hiring practices may be a part of the problem. But often, the true difficulty in holding employees accountable is a lack of convenient tools for both managers and employees to use that make tracking simple and second-nature.

Let’s take a mobile app scheduling and timesheet solution as an example. If employees can at any time and within seconds easily check schedules, review their timesheet, request time off, better coordinate shift swaps, approve their time, and more, both the employee and manager are empowered to save time and have better outcomes.

If your current scheduling solution does not offer a mobile app as a central piece of the solution, consider making a change immediately. There are numerous additional features, digital processes and benefits to modern scheduling and time clock software to help you conveniently save time, reduce paperwork and beyond. And if you’re not providing convenient tools to your managers and employees, accountability will continue to remain a challenge.

Offer Employees More Control Over PTO 

Paid time off (PTO) is an important benefit to any employee. But often, the ability to maximize the time off is limited due to inadequate tools from the employer. Employees and managers alike may find it difficult to submit requests and deliver timely approvals. Employees can at times find the process to be overly bureaucratic and frustrating, which can reduce the value of the PTO benefit, employee satisfaction, and manager productivity.

If managers find it highly disruptive to research the impact of time off requests across their departments and provide approvals, there is a problem. The solution lies in giving managers the right tools with instant access the data required to review and approve those requests. When managers can instantly assess staff coverage, accrued time off, availability conflicts with other staff members, overtime impact and so on, suddenly these decisions become routine and employees are happier.

While time, labor, and scheduling software can drastically simplify life for managers, employees also win. Employees are empowered to better manage use of paid and unpaid time off. They obtain better visibility into their accrued hours that will be available at a given future date and possible time off conflicts. They are also empowered to take ownership and be accountable for the data.

Employee Flexibility with Dynamic Scheduling

For employees, schedule flexibility can be among the greatest benefits attainable from an employer, resulting in more loyal employees. Creating and managing employee schedules, however, is a time consuming endeavor, and as such, offering flexibility to employees can be a great challenge. Technology and automation can fix this limitation. With modern employee scheduling software, employers can offer greater flexibility without the typical additional administration and cost. Making adjustments to schedules becomes far easier, quicker, and less costly. Employees are able to better manage their time on and off the clock, and it doesn’t have to disrupt the organization as it had in the past.

If your organization is not already benefitting from the many capabilities and features of modern scheduling software, begin the process of researching new tools. You have much to gain in adopting such a solution.

Consult an HCM Specialist

Few tools can improve employee absenteeism better than scheduling software in combination with time and attendance. And when this solution is integrated with other critical aspects of the Human Capital Management (HCM) suite, such as payroll, HRIS, benefits, and more… it becomes a tremendous financial asset to the organization. Contact an HCM specialist at Payroll Link to learn more.